Do you carry a USB thumb drive with you? It makes a lot of sense to do so, now that you can get so much capacity at such low cost. I keep one on a keychain and I’m always adding useful applications to it. The ones I’m getting the most good use out of now are free synching applications, which allow me to keep entire folders on my computers synchronized with my USB thumb drive.

GoodSync is the easiest to use of the various synchronization applications I’ve found. It’s completely free, and now that I have the folders I want synchronized set up, I can keep them in synch on my computer and my USB thumb drive with one click.

GoodSync is actually capable of doing much more than I use it for. You can schedule to do automatic backups, for example, although I happen to use separate backup software for that application. Just like backing up locally, you can also use it to keep local media and FTP sites in synch.

Easy2Sync has a free version of its synchronization application, and for simple tasks it works fine. Easy2Sync’s interface relies on wizards so you can set up rules for synching and synch just the files and folders you want. I found the wizards to be a little more in the way of interface than I really needed, but you may be comforted by them.

Of course, both of these synch applications are good for matching up files and folders on many kinds of devices other than USB Flash drives. The good news is, no matter what you use them for, is that they’re free.

What do you use to keep files in synch?

Scheduling meetings is a necessary chore we face in business.  Managing multiple person’s calendars and finding a good time to meet involves many back and forth emails.  This is especially true when the persons you’re trying to meet with are on another electronic calendaring system.

To tackle this problem, I looked at Tungle last week. Now let’s look at a similar scheduling application: TimeBridge.

TimeBridge’s approach for addressing this frustrating issue comes from research involving personal assistants.  In my phone interview with TimeBridge CEO Yori Nelken, Mr. Nelken said the company spent hours interviewing personal assistants to find the insider’s tips and tricks for streamlining the scheduling process.  The TimeBridge application is not just a calendar view with all attendees’ free/busy data overlaid on each other.  They have built a meeting organization system with some handy add-ons to make it a powerful scheduling platform.

Currently TimeBridge supports two major calendaring platforms: Microsoft Exchange/Outlook and Google Calendar, including Google Apps for Your Domains.  The TimeBridge application works best when your contacts with whom you wish to meet ‘connect’ their calendars to TimeBridge.

This is done on the Microsoft side by downloading/installing an Outlook toolbar. With Google, you enter your Google sign-on credentials or you go through a process to give TimeBridge access to your Google Calendar.  Most privacy-conscious people will prefer the latter method.

The TimeBridge Process

Connecting your calendar isn’t necessary to arrange a meeting with TimeBridge, it just makes the process easier. For this post, I’ll run through the process assuming no participants have ‘connected’ their calendar to TimeBridge.

To begin scheduling a meeting, log in to TimeBridge and click “Schedule a Meeting”.  Next, enter in the participant’s email addresses, your meeting topic and proposed meeting time(s).  You can also add an optional conference call number at no charge.  Click “Send” and the email invitations are sent out to attendees.  You are also presented with an option to schedule a web conference with WebEx.

The recipients get a message with an invitation to pick which of your proposed meeting times works best for them.  They mark each time slot with their preferences based on their schedule.

After the attendee marks their preferences, a message is sent back to the meeting organizer where he/she finalizes the meeting time, based on everyone’s provided availability.

Finally, all attendees receive an email that contains a meeting notice that can be placed on their respective calendars.

Upon finalization of the meeting, the originator is presented with a link to schedule a reservation (if needed) with OpenTable - an online restaurant reservation service.

About TimeBridge

Mr. Nelken said the company received funding in December of 2005 and began operation in January 2006.  Their team of 24 has seen their usage double over and over about 4 times. They are targeting growth amongst users, rather than engaging CIO-types and IT shops.  TimeBridge has forged a relationship with Google and are providing Google a foot-in-the-door with enterprise customers who are looking at Google Calendar as a possibility for their organizations.

To monetize the product, they have a very innovative approach.  The optional conference call service is a revenue sharing agreement they have set up with the calling service providers.  This gives the company the opportunity to provide customers with a no-advertisement (and potentially annoying) call service and on the back-end, TimeBridge makes money too.  Additionally, the optional web conference option when arranging a meeting is an agreementw with WebEx whereby TimeBridge gets a fee for the new-users sign up.

Following the typical web 2.0 web service model, Nelken stated at some point they will have a premium package, but basic functionality will always remain free.

Conclusion

Tungle required a download and install of an IM-ish application that showed you your contact’s availabililty.  I like that TimeBridge is an Outlook add-in bar, keeping me within Outlook during the scheduling process.

Another interesting feature with TimeBridge is the ability to show your free/busy data on your website and/or social network.  You can register with TimeBridge and get either a widget or embed-able HTML code that you can use on any website.  This might be advantageous for a busy person to show their free/busy data directly on their website for all those who want to schedule a meeting with them.

TimeBridge creates a process for meeting scheduling that is easy and conducive to how meetings are set up in the “real world”.  The optional services makes scheduling meeting resources painless.  Their integration with Google Calendar is a plus, however I’m waiting for them, like Tungle, to support iCal on the Macintosh.  Nelken assured me an iCal application would be released in the near future.

The ink was barely dry on yesterday’s announcement of the new iPhone SDK before I started seeing announcements from developers that they’d be porting their applications to the newly-opening platform. Among applications of interest to web workers, at least Twitterific, OmniFocus, TypePad and Adium have announced their intent to produce native iPhone versions - and I haven’t made an exhaustive survey.

Of course, now that we know the SDK is out there in the wild, we can indulge in uncontrolled dreaming. If you’ve already got your iPhone, which applications are you hoping to see ported to do your work? If you don’t, which ones would tempt you to plunk down the money?

We’ve covered Remember the Milk before to help you manage your lists and tasks.  However, Remember the Milk and similar services require registration and a little bit of configuration.  What if you’d like to have a reminder sent to you at a certain date/time, sans all the registration headache?

This is where a new site called YourLi.st comes into play.  With YourList, you enter in a title and summary of the task, then set up whether the event needs has recurrence.  In my testing, setting up a reminder generates an initial e-mail confirming the reminder.

On their front page, the site pledges to not re-use or sell your email address, but I’d recommend using a disposable email address if you are concerned with getting spammed by the new service.

Also, check out the bookmarklet if you want to quickly create reminders easily in your browser.

“Strong passwords.” That’s one of the mantras of online security, along with looking for SSL connections and using unique passwords for each site you register at. But do you know how strong is strong? If you need some help evaluating the security of a password you’re planning on using, try the Microsoft Password Checker. In addition to being an AJAX tool - so that the password you’re checking never actually leaves your own computer - it includes tips on creating good passwords.Of course, if you’re really using unique passwords for every site, you’ll also want to implement some sort of password-management tool, like the ones we’ve reviewed in the past. The best of these utilities will even generate unique, strong passwords for you.
Use water to run your car!

We’ve reached a point where free online file storage space is no longer a distinguishing feature; anyone who bothers to look around and sign up for various services can easily find dozens of gigabytes of space on other people’s servers without paying a cent. Some providers have been trying to stand out from the pack with extra features. But newcomer Openomy has a different strategy: they’ll give you a gigabyte of storage and a way for you to build your own features.

Use water to run your car!

Specifically, Openomy has implemented a REST-based API with (at the moment) Ruby language bindings. Anyone can write an application that gets authenticated access to files stored on Openomy, then perform operations like uploading, downloading, and tagging. If you’re a developer looking to add online storage to your own applications, this gives you a potential way to do that without running your own disk farm.

Use water to run your car!